Job Description
Our client, a well-established investment firm is seeking a highly organized and professional Executive Assistant to support a team of junior to senior-level professionals (4-7 people). This role requires strong administrative skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and has exceptional communication skills. This role is in office Monday through Thursday and WFH Fridays. This is a great opportunity for an experienced Executive Assistant to join a dynamic investment firm and provide critical support to a high-performing team. The firm offers a collaborative work environment and opportunities for professional growth.
RESPONSIBILITIES: - Provide comprehensive administrative support to multiple executives, handling a range of tasks with professionalism and efficiency.
- Manage calendars, schedule internal and external meetings, coordinate logistics, and prepare materials.
- Arrange and coordinate complex business travel across multiple locations, ensuring seamless itineraries and handling expense reimbursements.
- Maintain files, correspondence, and confidential documents, ensuring accuracy and organization.
- Screen and prioritize calls and emails, responding with good judgment and discretion.
- Support compliance reporting requirements for executives as needed.
- Collaborate with other Executive Assistants and administrative staff to ensure smooth operations across the firm.
- Step in to assist when other EAs are out of the office or need additional support.
- Take on ad hoc projects and special assignments as required.
REQUIREMENTS: - Professionalism, maturity, and sound judgment when handling sensitive information.
- Ability to multi-task, prioritize deadlines, and work efficiently under pressure in a fast-paced environment.
- Strong communication skills, both written and verbal, with a high level of responsiveness.
- Exceptional attention to detail and accuracy in all work.
- A team-oriented mindset, eager to support others and contribute to the firm’s success.
- Self-motivated with a proactive, can-do attitude—willing to take initiative and go above and beyond.
- Comfortable adapting to changing priorities and working with different leadership styles.
- Bachelor’s Degree preferred.
- 5-7+ years of experience supporting executives in a fast-paced corporate environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
HOURS: 8:30-5:30pm; Monday through Thursday onsite and WFH Fridays
SALARY: $100-120K base + discretionary bonus + 100% covered health, dental, vision, 15 days PTO and amazing benefits
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Job Tags
Monday to Friday, Monday to Thursday,