Job Description
Job Description:
Job Summary:
The HR/Office Administrator plays a critical role in supporting the day-to-day operations of the office, with a strong focus on assisting HR functions and promoting an efficient, employee-friendly workplace. This position oversees administrative workflows, facilities support, office supply management, event coordination, and acts as a liaison between departments. A key contributor to the company culture, the HR/Office also supports employee onboarding, benefits, and engagement initiatives in collaboration with the HR Manager.
Supervisory Responsibilities:
• None
Duties/Responsibilities:
Human Resources & Employee Support:
• Assist vineyard admin with onboarding and offboarding processes.
• Maintain and update employee records, safety training logs, and compliance documents.
• Coordinate employee trainings with brokers/trainers.
• Reconcile monthly benefit-related invoices.
• Coordinate employee birthday and anniversary cards/gifts.
• Facilitate employee wine allocations during holiday gifting seasons.
• Manage new hire welcome program and employee apparel program.
Administrative & Executive Support:
• Maintain and update the company-wide calendar and coordinate communications around events and meetings.
• Gather and distribute weekly executive meeting minutes and cash position to the Board.
• Manage the General Manager's daily calendar and provide scheduling support to other executives as needed.
• Maintain login credentials for various industry subscriptions and company systems.
Office & Facility Management:
• Manage & order all office supplies and equipment; coordinate maintenance as needed.
• Handle company FedEx/UPS shipments and manage shipping logistics.
• Maintain food and beverage supplies, especially for executive visits.
• Coordinate with vendors for facility support including first aid kits and office maintenance.
• Oversee town runs, mail sort, and interoffice mail distribution.
Company Culture & Events:
• Assist in planning and executing recurring internal events (e.g. Birthdays, Anniversaries, etc.).
• Maintain and distribute employee holiday gifts (gift cards and wine).
• Coordinate donation requests, maintain communication and track receipts.
• Manage marketing inventory (logo merchandise) and promotional items.
Recordkeeping & Inventory Oversight:
• Approve and track administrative invoices related to office and HR functions.
• Track and maintain historical wine label inventory.
• Oversee wine inventory stored onsite at the winery.
• Add and update wine reviews and industry scores in relevant databases.
• Maintain driver list and insurance records.
Compliance & Communication:
• Update legal labor law postings across all locations.
• Update company-wide events and communicate important dates to staff.
• Order and manage employee business cards.
• Support updates to company landlines and directory.
Required Skills/Abilities:
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• High level of professionalism and attention to detail.
• Expertise in building, nurturing, and maintaining long-term clients.
• Ability to work in a fast-paced environment while maintaining poise and excellent service standards.
• Team player with a positive and collaborative attitude.
Education and Experience:
• 3+ years in office management, administrative support, or HR coordination.
• Experience in a wine industry or agricultural environment preferred.
• Strong organizational and communication skills.
• Proficient in Microsoft Office, and collaboration tools, AMS preferred.
• Ability to manage multiple priorities with attention to detail and confidentiality.
• Positive attitude and strong interpersonal skills to foster a welcoming and supportive office environment.
Physical Requirements:
• Ability to sit for extended periods while working on a computer or phone.
• Proficient in typing and data entry with frequent use of a keyboard.
• Ability to lift and carry office up to 20-25 lbs occasionally.
• Ability to reach, bend, and twist for filing, organizing documents, or accessing office supplies.
• Clear verbal communication for phone calls and in-person meetings.
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Job Tags
Holiday work, Full time,