Job Description

We’re looking for a highly organized and detail-oriented Transaction Coordinator / Operations Coordinator to join our growing real estate investment team. In this pivotal role, you’ll be the backbone of our transaction pipeline—managing contracts, coordinating with buyers, sellers, agents, title companies, and ensuring seamless closings. You’ll also play a key part in supporting the day-to-day operations of the business. This is an exciting opportunity for someone who thrives in a fast-paced environment and is passionate about systems, efficiency, and getting deals across the finish line. You’ll work closely with experienced real estate professionals and have room to grow within a company that values initiative, accountability, and results. If you love structure, excel at communication, and enjoy being in the center of the action, this is the role for you. Responsibilities:

• Provide administrative support to the CEO/COO with daily tasks and manage all calendars/meeting schedules
• Act as gatekeeper for CEO/COO schedules and their time
• Effectively and professionally answers and returns calls, emails, and mail communications both internally and externally
• Manage transaction process (further description below)
• Responsible for opening mail, paying bills, and filing paperwork
• Manage subscription accounts, insurance, office supplies
• Assist in hiring / recruiting as needed
• Manage all utilities for office and properties
• Order appliances for rehab projects as needed
• Help Schedule contractors to complete work needed at projects
• Inspect and walkthrough properties before, during, after project to track progress
• Transactions
• Work closely with sellers, buyers, and title agents to coordinate all real estate transactions involving Heels Homes from beginning to end
• Manage all documentation of each transaction
• Initiate and review title searches with title companies
• Ability to use CRM (Podio) daily to update files and stay on task until deals are closed
• Schedule photos, inspections and any other walk throughs, meetings, and or appointments with sellers, buyers, title agents, mobile notaries, property runners, etc.
• Assist in negotiating/overcoming property liens and other title roadblocks
• Communicate and maintain rapport with the sellers, buyers and title agents
• Coordinate all lending docs required for closings

Qualifications:

• Must have business and/or sales experience (with a proven track record)
• Must be ambitious! We’re looking for a real “Go-Getter” who wants to serve and add value
• Lives out our core values – Faith, Integrity, Teamwork, Respect, Commitment, Growth
• Possess the ability to connect with a variety of personalities
• Research and development skills to improvement processes
• Extremely strong phone skills; ability to set and close appointments over the phone
• Ability to use or quickly learn real estate specific CRM and marketing/lead technologies
• Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
• Ability to perform intermediate tasks in the Google Docs and/or MS Office Suite (Word, Excel, PowerPoint)
• Must possess excellent problem solving and planning skills

About Company: Spark Capital USA is a nationally recognized home-buying company. Over the last 11 years, we've closed more than 1,600 real estate deals across the United States. Our team locks up motivated sellers daily—and with a strong track record, a collaborative team culture, and a high-performance sales environment, we’re looking for someone ready to grow with us long-term.

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